CONTROL OF CONTRACTORS
APPLICABILITY STATEMENT
This procedure is applicable to the following business areas:
√ Moog Aircraft Group (Tewkesbury Operations)
√ Moog Industrial (Tewkesbury)
COMPLIANCE STATEMENT
This process has been verified as compliant with AS9100/ISO9001:2008 and the regulatory requirements as declared in the Moog Aircraft Group UK Operations Quality Policy, reference 1000-000-203
CONFIDENTIALITY STATEMENT
THIS DOCUMENT IS THE EXCLUSIVE PROPERTY OF MOOG AND SHALL NOT BE REPRODUCED OR DISCLOSED IN WHOLE OR IN PART OR USED FOR ANY OTHER PURPOSE WHATSOEVER EXCEPT AS SPECIFICALLY AUTHORISED BY MOOG
REVISION Record
Revision
By
Pages
Description of Change
Date
A
FEB
All
First Issue.
01.08.2002
B
DEH
All
Reviewed and updated. Added Appendix D “Checklist for Approval of Work on Site” and Appendix E “Checklist for Selection of Contractors”
20.03.2015
C
DEH
All
Appendix 1 added to the end of Appendix B (omitted from Revision B)
02.04.2015
1. PURPOSE
2. APPLICABILITY
3. rESPONSIBILITIES
4. DEFINITIONS
5. REFERENCE DOCUMENTS
6. PROCEDURE
appendix a mcl CONTRACTOR’S iNDUCTION CHECKLIST (slides & fORM)
aPPENDIX B SITE REGULATIONS FOR CONTRACTORS
APPENDIX C CONDITIONS OF SERVICE
APPENDIX D CHECKLIST FOR APPROVAL TO WORK ON SITE
APPENDIX E CHECKLIST FOR SELECTION OF CONTRACTORS
PURPOSE
This document describes the procedure for the employment of contractors by Moog Controls Limited (MCL) on site at Tewkesbury in order to minimise the risks to health and safety of MCL employees, contractors with whom MCL are sharing a workplace and others affected by the conduct of the undertaking and to minimise the risk to the environment and fulfil MCL’s legal responsibilities.
APPLICABILITY
This document applies to the following:-
Agency staff employed by an Employment Agency.
Specialist Contractors (Low Risk/Office based) e.g. Trainers, Consultants.
Specialist Contractors (Medium/High Risk) e.g. IT Specialists, Equipment installers
Maintenance Contractors e.g. contractors involved in maintenance, machines, plant, cleaning etc.
Contractors who share Moog’s work site e.g. Caterers, Cleaners, Tool Suppliers.
Construction Contractors. Contractors involved in any building work or installation of major items of plant.
Note: Where Construction (Design and Management) Regulations apply, refer to Moog
CDM Procedure 106-011-503.
RESPONSIBILITIES
Accountable Managers (Project Supervisor)
To ensure that the Procedure set out in Section 6 is adhered to for contractors employed by their department or the project they are leading.
MCL employees who employ contractors as applied in Section 2 above
Must follow the procedure set out in Section 6.
Supply Chain (ACC & IG)
To ensure the latest version of the Site Regulations for Contractors is always available to suppliers on the Supplier Portal. To include a Note Code summarising the Site Regulations for Contractors on Purchase Orders OR To forward the Site Regulations for Contractors with all relevant Purchase Orders.
Reception
To decline access on site to Contractors who are unable to produce a signed approval (dated within previous 12 months) for working on site.
Hiring Managers
To ensure that the Procedure set out in Section 6 is adhered to for Agency staff
DEFINITIONS
Contractor
A person, firm or company that undertakes a contract to provide materials or labour to perform a service or do a job and to whom the purchase order is issued or who is sub-contracted by the Principal Contractor.
Agency Staff
An individual engaged by an agency and supplied to work for Moog under Moog’s supervision and control.
Induction
Health & Safety Training required to work on a MCL site.
Supervision
All personnel on site require adequate supervision, contractors included. It is the responsibility of the Accountable Manager to ensure that they have adequate supervision.
Site Regulations for Contractors
These regulations have been designed to outline the conduct and behaviour required of contractors to work on an MCL site. The regulations include health, safety and environmental standards and procedures, which are required to ensure safe working practices and to safeguard MCL under current legislation. This document must be issued to a Contractor (Appendix B) before work commences on site. The contractor must sign receipt and understanding of this document.
REFERENCE DOCUMENTS
HSE Publication INDG 368 Using Contractors
PROCEDURE
Select competent and reputable contractors/Agency staff for the tasks required.
The procedure to be covered will depend on the category of contractor employed (See Section 2).
The following table indicates the action required for each category of contractor:-
Contractor Type
Induction Course
Supervision
Site Reg. for Contractors
CONDITIONS OF SERVICE
AGENCY Staff
X*
X
CONTRACTOR
Specialist (LOW RISK)
X**
X**
X**
CONTRACTOR
SPECIALIST (MEDIUM/HIGHRISK)
X
X
X
CONTRACTOR
Maintenance
X
X
X
X
CONTRACTORS WHO SHARE MOOG WORK SITE
X
X
X
X
CONTRACTOR
Construction
X
X
X
X
*Use same Site Induction Forms as for Moog employees (refer to HR)
** Use Appendix A for Induction. Hosting of Visitors Policy applies (refer to Sections 7 & 8 of Employee Handbook)
With the exception of Agency staff and Specialist (Low risk/Office based) Contractors, 6.4 to 6.11 must be covered.
Issue Site Regulations for Contractors.
Issue Schedule of Specification of significant safety hazards, risks and appropriate precautions at Moog site (or, if off-site, the site at which the work activity will be located).
Confirm receipt of acknowledgement of receipt of 6.3 & 6.4 above, in writing.
Confirm receipt of Risk Assessment and Method Statement (RAMS).
Evaluate/Assess contractors RAMS and approve/sign off.
Provide information, instruction and training to Moog employees, if required.
Set up liaison arrangements for co-operation and co-ordination.
Confirm suitable arrangements for Supervision and Access control
Conduct/Share Induction course for all personnel to carry out work
Sign off checklist for approval to work on site.
appendix a
mcl CONTRACTOR’S iNDUCTION CHECKLIST (slides & fORM)
CONTRACTOR’S FIRST DAY HEALTH, SAFETY, ENVIRONMENT & SECURITY
Name ________________________
Company ______________________________
Introduction to Project Supervisor & Daily Supervisors
(
Means of Communication
Daily Communication Meeting
Role of Daily Supervisor
Who to go for assistance
(
(
(
AEO status/Security arrangements/Access to Buildings/Sign in requirements
Site Regulations
(
(
Welfare Facilities – Location of Canteen/Toilets
(
Smoking Policy
(
Food & Drink Policy
(
Use of Personal Music Players Policy
(
Lone Working Policy/Alcohol & Drugs Policy
(
Project Risk Assessment
Explanation of General risks associated with job
(
Explanation of Controls measures to minimise risks including consideration of weather conditions, wet floor etc.
(
Personal Protective Equipment required
(
Glasses
(
Boots/Shoes
(
Other
(
Spillage Procedure/Kits
(
Disposal of Waste
(
Housekeeping
(
Fire Procedure
Action to take on activation of alarm
Alarm Call Points
Fire Exits
Escape routes
Assembly Point
Fire Marshal
(
(
(
(
(
First Aid Procedure
Local provision
Accident/Near Miss Reporting
Urgent assistance
(
(
(
Contractor
Accountable Manager
Signature ...................................................................
Signature: .....................................................................
Date
Date
aPPENDIX B
MOOG CONTROLS LIMITED
SITE REGULATIONS FOR CONTRACTORS
INDEX
1. INTRODUCTION
2. STATUTE LAW
3. SAFETY POLICY
4. RISK ASSESSMENT
5. GENERAL SAFETY RULES
6. GENERAL RULES
7. FACILITIES
8. FIRE PROCEDURE
SITE REGULATIONS FOR CONTRACTORS
1. INTRODUCTION
1.1. The purpose of this document is to provide Contractors with instructions and guidance governing activities on the premises of Moog Controls Limited (MCL), Ashchurch, Tewkesbury, Gloucestershire, GL20 8NA and Unit 5, Ashchurch Parkway, Tewkesbury, Gloucestershire GL20 8TU.
1.2. Contractors are required to ensure that the contents of this document are known, understood and observed by themselves and ALL their employees and/or agents (including sub-contractors) engaged in work on the Company's premises.
1.3. Nothing in these Regulations can be interpreted as absolving a contractor from any liability for personal injury, property damage or consequent loss at Common Law, Statute Law or in accordance with an agreement, neither does the observance of rules and procedures stated herein relieve a contractor from statutory obligations or contractual responsibilities.
1.4. It shall be the duty of Contractors to ensure that they have adequate information to enable them to carry out work in a safe manner and in compliance with all relevant Health & Safety legislation and guidance information.
1.5 Failure to comply with health and safety rules may result in expulsion from the site of an individual or group or suspension of work pending a safety investigation, at no cost to MCL.
1.6 Health & Safety at Work etc. Act 1974
Both MCL and Contractors have specific responsibilities to accord with Sections 2, 3, 4 and 6 of the Act.
In accordance with the Act, MCL undertakes to comply with its duties and requirements and expects all Contractors and Sub-contractors to comply likewise.
Contractors have a duty to care for the Safety and Health of the MCL staff as well as to members of the public.
The term Contractors applies equally to all Sub-contractors and their employees and copies of these rules must therefore be shown to them before they commence work.
1.7 Management of Health and Safety at Work Regulations (Amendment) Regulations 1999 and amendment 2006. (MHSWR).
Both MCL and contractors have specific responsibilities under the MHSWR.
It will be the duty of all parties to ensure that all working arrangements and
activities are co-ordinated and to provide information and precautions
required for all associated risks.
1.8 The Contractor shall have in force and shall require any Sub-Contractor to have in force:-
(i) Employer and / or Buyer’s Liability Insurance and
(ii) Public liability Insurance for such sum and range of cover as the Contractor deems to be appropriate but not less than £3,000,000 for any one accident unless otherwise agreed by the Employer and / or Buyer in writing.
All such insurances shall be extended to indemnify the Employer and / or Buyer against any claim for which the Contractor or Sub-Contractor may be legally liable.
2. STATUTE LAW
Contractors are expected to be aware of all current Acts, Regulations and
Orders applicable to their work activities. They should ensure that they work
in accordance with this legislation as failure to do so may result in work being
stopped.
3. HEALTH, SAFETY & ENVIRONMENT POLICY
As required by Section 2(3) of the Health and Safety at Work etc. Act 1974, any
Contractor or Sub-contractor who employs 5 or more persons shall have a written safety policy statement. Before work commences, Contractors must submit a copy of their safety policy statement to the Project Supervisor.
Contractors likewise should endeavour to see copies of all Sub-contractors’ safety policy statements before they commence work.
4. RISK ASSESSMENT/METHOD STATEMENT (RAMS)
Every contractor must consider the hazards, assess the risks and define the control measures required for work to be undertaken on behalf of MCL and provide a written Risk Assessment/Method Statement (RAMS).
Contractors must also supply details of their health and safety records including information on any reportable accidents, prosecutions or enforcement notices.
5. GENERAL SAFETY RULES
5.1 Safety Rules - Company Safety Rules shall apply to Contractors, their employees and/or agents at all times.
5.2. COSHH & ENVIRONMENT - Contractors are responsible for conducting suitable and sufficient assessment etc., of substances brought on to the Company's premises. Contractors are also responsible for ensuring that information on these substances is available to the Company on request. Contractors must ensure that all substances brought onto the Company's premises are used and stored safely and secured from casual access. No substances may be left or disposed of on the Company's premises without authorisation from the Company. Any disposal must be in accordance with MCL Spillage Procedure.
Substances to which the COSHH Regulations apply must be notified specifically in writing to and the Safety Datasheet supplied to MCL. , prior to use on the premises
This applies to a chemical product (liquid, solid or gas) classified as hazardous under No. 1272/2008 (CLP directive), a mixture that is classified as dangerous under 1999/45/EC (precursor to CLP), a substance that is persistent, bio accumulative, and toxic (PBT) or very persistent and very bio accumulative (vPvB) per Annex XIII of REACH, or on the SVHC list.
Any preparation (mixture) that is dangerous for supply, as above.
Any substance which has a Workplace Exposure Limit (WEL).
Any biological agents used at work.
Any dust other than one with a WEL at a concentration in air above 10 mg/m3 averaged over 8 hours, or any such respirable dust above 4 mg/m3over 8 hours.
Any other substance that creates a risk to health because of its properties and the way it is used or is present in the workplace.
All containers that hold substances must be clearly identifiable as to what they contain and the hazard symbols and pictograms.
5.3 Manual Handling - Contractors are responsible for ensuring that they, their employees and/or agents are not exposed to danger through manual handling of loads whilst on the Company's premises.
5.4 Safe Plant and Equipment - All plant and equipment used by Contractors, their employees and/or agents on Company premises must comply with appropriate Health & Safety legislation and guidance information. All persons operating this plant and equipment must be competent to do so and certificated to meet all legal requirements.
5.5 Protective Clothing and Equipment - Contractors are responsible for ensuring that suitable and adequate protective clothing and equipment is provided for themselves, their employees and/or agents.
Note: Factory noise levels may exceed 80 dB (a) and Contractors are advised that they, their employees and/or agents should wear ear protection when working inside factory areas when machinery is operating. Areas where ear protection is compulsory are marked with appropriate signs.
5.6 Electrical Work - All electrical work must be completed in accordance with current Health & Safety legislation and guidance information.
5.7 Use of Company Plant, Equipment and Substances - Contractors, their employees and/or agents may not use any Company plant, equipment or substances without prior written permission from the Company.
5.8 Gas & Electric Welding and Cutting, Blow Lamps & Torches - Notification of intention to use welding, burning or cutting equipment, blow lamps or torches must be given by the Contractors to the Project Supervisor and the conditions set out in the MCL Hot Work Policy to this document are to apply. Additional information can be obtained from other documentation held on site.
5.9 Dust, Fumes & Noise Levels - The emission of the above must be kept to a minimum within the prescribed exposure limits. The Contractor must consult with the Company Health & Safety Advisor if these emissions are likely to occur.
5.10 Excavations - The Contractor's excavations or any other works must be suitably safeguarded at all times. Excavations and obstacles are to be roped off and lit with warning lights during darkness, such excavations and obstacles are a possible cause of injury or harm to any person.
5.11 Working Overhead - No work shall be carried out above working areas, gangways, footpaths and road until adequate precautions have been taken and agreed with the Project Supervisor to ensure the safety of property and persons below.
5.12 Work near Cranes or Machinery - The Contractor shall ensure that whenever cranes or machinery are in operation, none of the Contractor's employees shall be allowed to work where they are liable to injury from such equipment. For this purpose such equipment shall be deemed to be in operation except when it has been disconnected from the source of power and locked off. This must be included in the RAMS and agreed with the Project Supervisor.
5.13 Work near Electrical Equipment - If work needs to be done in any place where there is a danger that anyone may come into contact with electrical equipment that is or may be live, the Contractors must ensure that such work shall not be started without permission of the Project Supervisor.
5.14 Fragile Roofs & Work at Height - Neither Contractor's nor the Contractor's employees shall work on or approach any fragile roof. All Work at Height must be subject to risk assessment and the implementation of appropriate control measures.
5.15 Permits to Work - Where a Permit to Work system is in force, the Contractors shall consult the Project Supervisor and conform with all the requirements and routines of the Permit to Work System.
5.16 Locking Off System - Where a locking off system is in force, the Contractor shall consult the Project Supervisor and apply this system wherever it is necessary to isolate plant, machinery, pipeline or electrical apparatus in order to work on it safely.
5.17 Accident Prevention - Contractors, their employees and/or agents must take all practicable measures to prevent injury to persons or damage to Company or other property.
5.18 Injury/First Aid Treatment - Any injury sustained by Contractors, their employees and/or agents must be reported immediately to the Company through the Project Supervisor in charge.
Note: First Aid Treatment may not be available and Contractors are strongly advised to carry a suitable First Aid Kit with them and to make their own treatment arrangements. The nearest Minor Injuries Unit is in Barton Street (the road into Tewkesbury). A distance of approximately one mile.
5.19 Damage to Property - Damage to any property caused by Contractors, their employees and/or agents must be reported immediately to the Company through the Project Supervisor both verbally and in writing.
6. GENERAL RULES
6.1 Parking - Car parking will normally be provided for Contractors while they are working on site. Parking however, must be confined to areas designated for parking, unless otherwise agreed with the Project Supervisor.
6.2 Search of Vehicles - The Company reserves the right to search any vehicles entering or leaving the premises at any time. Persons bringing vehicles onto the premises will be deemed to have accepted this rule.
6.3 Personal Search - The Company reserves the right to conduct a personal search and search of belongings of any person on, entering or leaving its premises.
6.4 Liability for Loss or Damage to or by Private Property - The Company shall not be liable for any injury or damage howsoever caused to persons or property unless such injury or damage is caused by the neglect of the Company.
6.5 Removal of Materials - Company property, no matter how valueless it may appear, may not be removed from the premises without prior written authorisation from the Company.
6.6 Security & Registration on Site - Contractors, their employees and/or employees must report to Reception daily before commencing work and sign the visitors register. They must return to Reception on leaving site and sign out.
A Contractor Badge will be issued by Reception and must be worn and visible at all times between signing in and out, and returned to Reception when leaving site.
All Contractors must complete MCL Induction prior to working on site.
Based on risk assessment, the Accountable Manager/Project Supervisor will define whether the Contractor is to be designated as “Accompanied” or “Unaccompanied”. The appropriate badge will be issued to the Contractor.
For those who are designated as “Unaccompanied”, the Accountable Manager will define whether they are also issued with an Access Pass. Contractors must only use this pass to give access to themselves to the buildings/areas they have been given express authority to access. DO NOT ALLOW ANYONE ELSE TO TAILGATE INTO THE BUILDING. ALWAYS ENSURE DOORS ARE CLOSED BEHIND YOU. DO NOT PROP DOORS OPEN OR LEAVE OPENED DOORS UNSUPERVISED AT ANY TIME.
Any lost cards should be reported immediately to Reception and the Project Supervisor.
6.7 Smoking - SMOKING is prohibited throughout the entire site (indoor and outdoor) with the exception of designated smoking shelters. All smoking waste must be disposed of in the bins provided. Electronic cigarettes are not permitted on site.
6.8 Taking Photographs, Obtaining Confidential Information - No person will take photographs or attempt to obtain any information beyond that which is necessary to carry out any part of the contract. Any information concerning the Company's business affairs or operations obtained in the course of working in any part of the Company's premises is to be treated strictly confidential and not be divulged outside.
7. FACILITIES
7.1 Canteen - Canteen/Rest Room facilities are available for use by Contractors, their employees and/or agents. Conditions placed on Company employees using the canteen/rest room will be applied to Contractors/their employees and/or agents.
8. FIRE PROCEDURE
Fire Discovery and Evacuation Procedure – Fire Discovery & Evacuation Procedures applicable are detailed below. Contractors, their employees and/or agents must study these carefully and ensure that they are familiar with escape routes etc., on commencing work.
If you discover a fire:
Immediately operate the nearest alarm call point
When the fire alarm sounds (a two-tone siren)
i immediately evacuate the building
ii do not stop to collect personal belongings
iii use nearest available fire exit
iv assemble at the designated assembly point and report to the Fire
Marshal, Accountable Manager or person who has taken charge.
v under no circumstances are Contractors to re-enter the building until
permission is given by the Chief Fire Marshal, person in charge or the Fire and Rescue Service.
Appendix I
Gas and Electric Welding and Cutting Apparatus, Blow Lamps and Blow Torches, Hot Work Permit Required.
General
When weight and size allow, items to be welded or cut must be removed to an area designed for this purpose.
The area within 10m of the process must be free of combustible materials before work commences. Where combustible materials situated within 10m cannot be removed, they must be protected by non-combustible blankets or screens.
Work must never be carried out in an atmosphere containing flammable vapours or combustible dust.
Prior to the commencement of hot work, a 'hot work permit' must be issued by a Moog authorised Issuing Officer and all other requirements met in accordance with 106-016-503 Hot Work Permit System indicating that the work area is safe and that all necessary precautions have been observed. Both the originator and the recipient must retain a copy of the 'hot work permit'.
The work must be carried out only by or under supervision of, trained personnel. At least two persons must be present during such work.
Before carrying out any work on one side of a wall or partition, an inspection must be made of the area on the other side to ensure that any combustible materials present are not in danger of ignition either by direct or conducted heat.
It is essential that care be taken when flammable solvents are used for cleaning work prior to operation. Most non-flammable solvents produce narcotic or toxic vapours when used near a welding arc, so good ventilation must be ensured in such conditions.
The hot stub ends of welding rods and any slag must be disposed of in a safe manner ensuring that they do not come into contact with combustible materials, e.g. by depositing in a metal bin containing sand.
A thorough and continuous examination must be made in the vicinity of the process for a period of one hour after the termination of each period of work, including an inspection of the area described in Paragraph 6.
Buckets of water and dry sand or extinguishers and wet sacking must be kept available for immediate use near the scene of work. Any employee trained in fire fighting must be present during the work. All personnel must be familiar with the method of raising the fire alarms at the premises.
Any tanks or drums used for flammable liquids must be steamed out or immersed in boiling water, purged with nitrogen or carbon dioxide gas and then filled with water to within 1 or 2 inches of the point at which work is to be carried out. Where practicable, such work must only be done in the open. In premises with sprinklers, welding and cutting operations must not be carried out when the water supply to the sprinkler is shut off.
Contractors are required to work to requirements in all relevant HSE guidance/publications such as HSG 139, Indg 314, TIS 15, HSE 8, Indg 297, Indg 327 and CS15.
Gas Welding and Cutting Apparatus
14. Only hosing that conforms to current EU standards must be used to connect the blowpipe to the gas cylinders and all equipment must be inspected frequently for leads or damage. Joint fittings or piping made of copper should on no account be used where acetylene is used. Where LPG is used, cylinders should be of the vapour withdrawal type and hosing should additional confirm to current EU standards.
15. Correct ignition procedure must be observed at all time and sufficient time allowed for the gas to purge the line of air and reach its correct working pressure before the blowpipe is lighted.
Note: Low pressure acetylene must NEVER be used with high pressure blowpipe
16. A flashback arrestor, preferably capable of acting as non-return valve, must be fitted to both fuel gas and oxygen cylinder regulators. Hose protectors (hose check valves) must be fitted to both fuel gas and oxygen lines at the blowpipe.
17. Cylinders of gas must be stored outside and adequately safeguarded. Acetylene cylinders must be stored and used in the upright position. Full and empty gas cylinders must be stored in a secure and separate and well ventilated enclosure. Cylinders containing oxygen must be separated from cylinders containing fuel gases and other combustible materials. Cylinders in use must be adequately secure.
Electric Welding
18. The cable connecting any electric welding apparatus to the source of the electric supply must be as short as possible. Care must be taken to ensure that all wiring is of suitable design and construction to carry the heavy current required and that all electric connections are correctly made so that they cannot give rise to sparking.
Operatives must be made aware of the importance of three connections (welding lead, welding return and welding safety earth) for every welding circuit.
19. The connection between the cable and the source of electricity supply must be by means of a plug engaging a socket in a power circuit.
Blow Lamps and Blow Torches
20. Paraffin and petrol blow lamps must only be filled and lighted in the open and must not be refilled when hot. LPG blow lamps must not be extinguished and allowed to cool before changing cylinders.
21. Blow lamps must be lighted as short a time as possible before work commences and extinguished immediately the work ceases.
22. Lighting up must only be carried out in accordance with the manufacturer's instructions. Where the apparatus is so designed that the vaporisation tube has to be pre-heated this must follow the makers instructions, eg., methylated spirits used where this is required.
23. Lighted blow lamps must not be left unattended.
24. Where butane or propane apparatus is used, care must be taken to see that flexible supply tubes are of the correct type with the correct fittings and incorporating the appropriate automatic shut off devices in the event of a tube or fitting fracture.
SCHEDULE
SPECIFICATION OF SIGNIFICANT SAFETY HAZARDS, RISKS AND APPROPRIATE PRECAUTIONS.
The activities carried out at the Moog Tewkesbury site are varied and diverse in nature, including a range of engineering disciplines and technologies. The site includes 5 buildings accommodation of offices, production operations, engineering development and maintenance activities. The current headcount is approximately 450 personnel. HSE classify engineering/manufacturing organisations such as Moog as Medium/High risk. Risk assessments should consider these hazards together with any others relevant to the specific project.
HAZARD
HAZARD DESCRIPTION
Pressure Testing - Hydraulic Test Equipment
In operation extensively across the site
Pressure Testing - Pneumatic Test Equipment
In operation in some areas on site
Hazardous Substances
A wide range of substances in use for very many applications across the site attracting the full range of hazardous classifications e.g. carcinogens, corrosive, harmful, irritant, highly flammable etc.
Charged Gas Products
Handled within the Pneumatic A&T area & Stores areas
Noise
Noise levels may exceed 85 dB (a) and Contractors are advised that they, their servants and/or agents should wear hearing protection when working in hearing protection areas. Areas where hearing protection is compulsory are marked with appropriate signs and markings
High Speed Machine Tools (manual & CNC)
In operation extensively across the site
Fork Lift Trucks/Workplace Vehicles
In operation externally and in particular in Stores handling areas
Manual Handling
Eliminated where possible with mechanical handling but still remains for some activities on site
Mechanical Handling
Fixed cranes, jibs in use as well as mobile handling equipment e.g. scissor lifts & pedestrian lift trucks
Electrical Equipment
Widely used across the site
Lagoon
Located at the front of Plant 1
Fragile Roofs
Prevalent on some of the roof areas
Asbestos
Asbestos on site indicated within survey report held by The Facilities Department
Dust
Respirable dust is created by some manufacturing processes
Wide range of work equipment
A wide variety of work equipment in use extensively across the site
Fire
Refer to Facilities Manager
Mains Gas
Refer to Facilities Manager
CONTRACTORS PERMIT TO WORK ON SITE ( to be used for High risk activities such as Work at Height, Work in Confined Spaces, Excavations, etc.)
1a
Name of Contractor undertaking work
b
Contractors Representative - Name
Signature
c
Exact Location of Work Area:
d
Precise Description of Work Undertaking:
e
Special Precautions Necessary:
f
Specific Safety Measures:
2a
Designation & Signature of Person or Persons Issuing this Permit
Designation
Signature
b
Accountable Manager
e
Department Manager/Supervisor
f
Other (please specify)
(Delete departments not involved)
The Contractor is not allowed to start work until the required Signatures have been obtained
CONTRACTORS PERMIT TO WORK ON SITE
PAGE 2
3a
This Permit is valid from:
Hrs
Date
This Permit is valid to:
Hrs
Date
4a
Authorisation is given for work to commence
Authorisation Signature
Date
(Tick)
5a
End of Work Undertaken
b
Work has been completed or stopped
c
All tools/equipment has been removed
d
All rubbish mess has been cleaned up
e
All personnel under my control have been advised it is no longer safe to work in the location stated in this permit
f
Signature of Contractors Representative
Date:
Time:
Hours
g
Name of Person Cancelling Permit
h
Work Completed Satisfactory
(tick)
i
Area Left Clean & Tidy
(tick)
j
Signature of Person Cancelling Permit:
Date:
Time:
Hours
ACKNOWLEDGEMENT
I acknowledge receipt of the Site Regulations for Contractors:
1. Introduction
2. Statute Law
3. Health, Safety & Environment Policy in place (Tick here to confirm)
4. Risk Assessment
General Safety Rules
General Rules
Facilities
Fire Procedure
9. Appendices
10. Schedule - Specification of Significant Safety Hazards, Risks and
Precautions
11. Environment
Signed: _______________________________ Date: _______________
Name: _______________________________
Position: _______________________________
Organisation:_______________________________
Address: _________________________________________________
_________________________________________________
_________________________________________________
This acknowledgement must be signed, dated and returned to:
Moog Controls Limited
Ashchurch
Tewkesbury
Glos GL20 8NA
SEE NEXT PAGE
APPENDIX D
CHECKLIST FOR APPROVAL TO WORK ON SITE
NAME OF MOOG ACCOUNTABLE MANAGER:
NAME OF CONTRACTOR:
NAME OF CONTRACTOR’S PERSONNEL:
………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………….
Acknowledgement in writing received from Contractor of confirming receipt of Moog Site Regulations for Contractors and Schedule of Specification of significant safety hazards, risks and appropriate precautions at Moog site.
Received and assessed Risk Assessment and Method Statement (RAMS).
Arrangements for Supervision confirmed (accompanied or unaccompanied)
Arrangements for Access Control confirmed
Induction course completed for all personnel to carry out work
Signed by Moog Accountable Manager (or designate): Date:
………………………………………………………………………………………………………………………………
Signed by Contractor: Date:
……………………………………………………………………………………………………………………………….
Please complete and hand to Reception.
APPENDIX E
CHECKLIST FOR SELECTION OF CONTRACTORS
Relevant training and certification
Relevant experience
Health & Safety Policy
Health & Safety Management System
References from previous clients
RIDDOR history
HSE Notices
Fees for Intervention
Public Liability Insurance
Equipment/Machinery Certificates
Extent of use of sub-contractors
Trade Membership/Certification
Approved Contractor Scheme